How can multiple users work on WhatsApp?

August 17, 2021

With over 2 billion active users, WhatsApp plays a very important role in our lives. Now e-commerce businesses too are turning to WhatsApp to stay connected with their customers.

But it's not easy to handle all of your customers with a single WhatsApp account or with the WhatsApp web. It's impossible to reply instantly when your team has to handle a huge volume of incoming customer queries.

That's where a shared team inbox comes in handy. 

With a team inbox for WhatsApp,  your entire team can view all customer messages on a single dashboard. This will allow them to simultaneously reply to a large number of user queries and all the responses will appear to be sent from that same company whatsapp number, instead of from a specific person.

Let's go a little deeper and see how you can streamline your efforts with the shared team inbox.

What's a WhatsApp shared team inbox? 

Look at it as an email inbox but for WhatsApp. 

As a business owner, you may have a lot of requests, queries and complaints coming in and you could end up missing out on a few or take very long to reply if you were to handle it all alone. 

To prevent this from happening, what you need is a WhatsApp shared inbox. In simple words, a WhatsApp shared team inbox allows your whole team to view, collaborate, send, receive and track all of your messages in a single unified inbox.  

When is it ideal to opt for a WhatsApp inbox? 

Has your business reached a point where managing incoming customer queries using a single mobile device is starting to become a hassle?

If for instance, you are able to manage all of your customer queries on your own, a WhatsApp inbox may not be necessary. However, as your business develops, your team is bound to grow. At this point, implementing an expensive CRM to manage your customer conversations will surely eat into your profits. 

If you are already having to respond to an overwhelmingly vast number of messages and need the help of your team members, then you should consider signing up for a WhatsApp shared team inbox now. 

Here are a few questions that should help you decide:

• Are you responding to more than 30 messages in a day?

• Do you need a team to help you out with customer support?

• Are your team members finding it difficult to track conversations? 

• Are they unsure of who is responding to which customer query?

• Are chats getting missed out as team members are unable to figure out which issue has been resolved and which has not? 

If your answer is yes to any of the above questions, you should start looking out for a WhatsApp Business API solution provider like Interakt that can help you streamline your customer support. 

Each provider has a different price to offer but interakt is one of the most affordable of the lot, in the market.

With a shared team inbox, all your team members can log onto the dashboard, take up customer conversations and start replying to them.

Now that we have got you thinking about shared team inboxes, you may be wondering how you can manage a shared inbox.

How to manage a shared inbox?

Managing a shared team inbox is a cakewalk.

Your team accesses the dashboard from their mobile app or web browser. They then start assigning support tickets to themselves and start responding to chat requests.

As a business owner, you will have a bird's eye view of every action performed by your team members.

If required, you can even take over and respond to conversations right from where your other team member has left off.

What are the benefits of using a shared team inbox? 

Let's find out some of the major benefits interakt's Shared team inbox can provide your business.

a) Customer queries can be easily resolved 

Allows your multi-agent team to access the inbox from multiple devices and respond to questions posed by customers in a quick and easy way.

b) Improves team performance

The tasks and chats are evenly distributed among team members preventing a single person from getting overwhelmed by the volume of messages that come in. Each agent can focus on resolving customer queries more efficiently, improving team performance.

c) Response time is greatly reduced

Customers today want quick resolutions to their problems. A shared team inbox allows you to respond to your customers quickly, reducing the response time. 

After each issue is resolved, your agents can close old chats and move on to newer ones

d) Organises chats

Customer conversations can be sorted from 'newest' to 'oldest' which helps in identifying those conversations that need to be addressed on priority. 

The shared team inbox on interakt has smart cards that let you have full context about the user while talking to them.

Here’s how smart cards on interakt’s shared team inbox will help: 

The Personal details card displays customer details such as name, contact info, order history and demographics which are relevant to your business.

Tags allow you to assign labels  ( eg refund issue/ repeat order) to your customer contacts. 

Notes let you jot down any information that you may want to share with your teammates about the user or the transaction.  

Conversation History card lets you easily access past conversations with the user, without having to scroll all the way up in your chat screen. 

e) Send quick replies and automated messages

With this feature, you can create quick replies to take care of questions that are frequently asked. This way you can send instant replies to your customers with a single click without having to type it repeatedly. 

You can also send template messages and start new conversations with customers but these have to be pre-approved by WhatsApp.


Empower your business today with interakt's shared team inbox

The shared team inbox lets you get your whole team on board with unlimited team member logins. You can easily stay on top of all your customer chats having it in a unified dashboard that lets you manage, track and respond to messages on the go.

Build your team up for success today - get started on interakt with a 14-day free trial and explore the many features that are built to take your business to greater heights using WhatsApp.


Get started with interakt today!

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